Document Management & Governance
Control project documents, submittals, inspections, revisions, approvals, access, SLAs, expiry, dashboards, and audit-ready records across Contractor, Consultant, and Client teams.
Visible ownership
Configurable workflows
Connected reporting
Role-based governance
Operational work needs more than another isolated tool.
Project documentation often moves through shared folders, email attachments, uncontrolled file names, and manual trackers. Teams lose revision certainty, reviewer ownership, SLA visibility, approval evidence, and the ability to prove who acted on which document and when.
Control documents in the same operating model.
acSys CRM & DMS is a document control and project workflow platform for the full lifecycle of project documentation. It gives teams one governed system to create, submit, review, approve, search, download, archive, and report on project documents while preserving revision history, access boundaries, approval comments, SLA status, and audit evidence across Contractor, Consultant, and Client participants.
Availability depends on tenant configuration, licensed applications, user rights, and the approved implementation scope.
Structure the work. Preserve the context.
Controlled construction document templates
Twelve standardized templates cover Material Submittal, Material Inspection, Site Inspection, Testing & Commissioning, Shop Drawing, Document Submittal, Method of Statement, RFI, Pre-Qualification Submittal, As-Built Drawing, Warranty Certificate, and O&M Manual records.
Secure upload, preview, download, and access logging
Teams can upload and download common file types including PDF, Word, Excel, images, video, and audio. Preview support helps reviewers inspect files before download, and download events can be logged for audit purposes.
Versioning with check-in/check-out control
Every document keeps revision history with the ability to view, compare, and restore prior versions. Check-in/check-out locking helps prevent conflicting edits and keeps the latest approved revision visible by default.
Project, phase, discipline, folder, tag, and metadata search
Documents can be organized by Project, Phase, and Discipline, with folders, tags, author, dates, department, document type, and custom metadata supporting fast retrieval across large project repositories.
Structured document identity and naming rules
Each document and workflow ticket carries a governed prefix and serial number so document IDs remain meaningful, collision-free, and controlled by authorized configuration roles.
Multi-company workflow and approval engine
Discipline-driven workflows route Civil, Electrical, IT, Mechanical, and other submission types through the correct Contractor, Consultant, reviewer, Client, or authority approval path with standardized A/B/C/D decision statuses.
Role-based access, audit trail, encryption, and watermarking
Permissions can be scoped by role, group, department, and company context, with support for centralized identity, full action history, encryption at rest and in transit, and optional dynamic watermarking.
Compliance, retention, expiry, SLA, and dashboard reporting
Retention rules, expiry tracking, SLA definitions, deadline warnings, compliance dashboards, repository insights, document registers, and ticket activity logs turn document risk into management action.
Collaboration, annotations, notifications, and field capture
Secure sharing, approval reminders, comments, annotations, mobile site-photo capture, inspection checklist submission, task integration, and enterprise API planning connect field activity with the central document record.
Move from follow-up to managed execution.
Create a clearer operating rhythm by connecting responsibility, action, evidence, and reporting.
A controlled path from request to result.
Create template and document identity
Submit attachments, discipline, comments, and routing
Review by Consultant, Client, or assigned approver
Respond with approval, comments, revision, or rejection
Track SLA, audit trail, and version history
Close, archive, report, and monitor expiry
See the work and the exceptions around it.
Illustrative views show how acSys can bring operational records, ownership, filters, exceptions, and trends into one management workspace.
- Document volume by type and discipline
- Revision and status breakdown
- Pending reviewer buckets
- SLA remaining and overdue submittals
- Revise-and-resubmit and rejection counts
- Document expiry and retention exposure
- Access logs and download activity
- Compliance rate and closure time
One record, different decisions.
Document controller
Own the document register, numbering rules, templates, transmittals, revisions, and submission status.
Contractor team
Create and submit controlled project documents with clear next-action visibility.
Consultant or reviewer
Review discipline-specific submissions, comment, approve, reject, or request resubmission from one governed record.
Client or management
Track final visibility, approval exposure, document volume, SLA risk, and compliance status.
Connect the context that improves the decision.
Integrations are confirmed during discovery and designed around security, data ownership, error handling, and reconciliation requirements.